Submit an application for a residence certificate at the city hall or these places on the URL below. If you have your My Number Card, you can submit it at convenience stores. It costs 300 yen.
https://www.city.minoh.lg.jp/simin/shoumeihakkou/tosyokan-syomei/tosyokan-syomei.html
マイナンバー(My Number) is a personal identification number system used in Japan. Each resident, including Japanese citizens and foreign residents who are registered, is assigned a unique 12-digit number. The system was introduced to streamline administrative processes related to social security, taxation, and disaster response.
More details→Individual Number
Consult with BOE first.
Refer to the link below:
https://www.moj.go.jp/isa/applications/status/instructor.html
There may be a few documents you need to collect so that you can begin as early in case it takes longer than expected.
➤Regarding the Pension Refund, take the following steps:
①YOU submit a move-out notification at the city hall and YOU request a residence certificate住民票 with *individual number.
*Verification of individual number may be required when you apply for the Income Tax Return later.
②YOU mail the required documents to Japan Pension Service.
Required documents:
a. Application for the Lump-sum Withdrawal Payments Form
Download the Lump-sum Withdrawal Payment Claim Form from the link below:
https://www.nenkin.go.jp/service/jukyu/todokesho/sonota-kyufu/20150406.files/A.pdf
Note: Refer to Q20 on how to fill out your coverage history on page 16 of the claim form.
b. A copy of your passport (pages including your name, date of birth, nationality, signature, status of residence)
c. A document verifying the bank name, branch name and address, account number, and the name registered as the account holder. (A copy of the bank account information card is preferable)
*A bank verification stamp is needed for the application.
d. The individual’s Pension Handbook/ 年金手張 (blue booklet)
**If you submit an application in the mail, the mail must arrive at Japan Pension Service on or after the (planned) deletion date of your residence record.
Send the documents to:
Japan Pension Service: 3-5-24 Takaido-nishi, Suginami-ku, Tokyo 168-8505 JAPAN
〒168-8505 東京都杉並区高井戸西3-5-24 日本年金機構（外国業務グループ）
➤Regarding the Income Tax Return, take the following steps:
①YOU appoint your Tax Representative, who has to reside in Japan.
②YOU visit Toyono tax office to register your Tax Rep. by submitting the required documents.
Required documents:
a. Notification of Tax Rep.
*Fill out Tax Rep.’s information.
*Prepare 2 copies, obtain an acceptance stamp on each copy, and submit one, receive the other for your record.
b. A residence certificate with individual number.
c. Residence card for identification.
Download the blank Notification of Tax Rep. from the link below:
https://www.nta.go.jp/taxes/tetsuzuki/shinsei/annai/shinkoku/pdf/h28/08.pdf
Toyono tax office: 2-1-8 Jonan, Ikeda-shi, Osaka 563-8688 JAPAN
〒563-8688 大阪府池田市城南2-1-8 豊能税務署
③YOU leave Japan.
After 4-5 months.
Japan Pension Service will transfer funds to your bank account and YOU will receive “Notice on Payment of the Lump-sum Withdrawal Payment” at your post-Japan address.
④YOU send the original copy of “Notice on Payment of the Lump-sum Withdrawal Payment” to your Tax Rep. in Japan.
⑤TAX REP. will visit Toyono tax office and submit the required documents in person.
Required documents:
a. Final Tax Return Form B page 1, 2, and 3.
*It is advisable for Tax Rep. to fill out at the tax office while being instructed by a tax office official since the form is complicated.
b. The original copy of “Notice on Payment of the Lump-sum Withdrawal Payment”
c. Tax Rep.’s identification document (Driver's license in Japan or Residence card)
d. Tax Rep.’s bank account information
⑥Income tax will be refunded to Tax Rep.’s bank account.
⑦TAX REP. will remit the tax refund to you.
You don’t need to fill it out. The coverage history is needed for a person who doesn’t know her/ his basic pension number.